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Share OneDrive files and folders

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You can use OneDrive to share photos, Microsoft Office documents, other files, and entire folders with people. The files and folders you store in OneDrive are private until you decide to share them and you can see who a OneDrive file is shared with or stop sharing at any time.

Note: Sharing is limited in basic or “storage only” OneDrive. Limits reset after 24 hours, but you can upgrade to a Premium subscription to get increased sharing limits and more sharing features.

How do you want to share?

Choose this option to share items with lots of people you might not even know personally. For example, you can use these links to post to Facebook, Twitter, or LinkedIn, or share in email or IM. Anyone who gets the link can view or edit the item, depending on the permission you set. Users with the link cannot upload new items. Keep in mind that the link can also be forwarded and sign-in is not required.

  1. Go to the OneDrive website and sign in with your Microsoft account or your work or school account.

    Note: For OneDrive for Business users not using Office 365, try Share documents or folders in SharePoint Server.

  2. Pick the file or folder you want to share by selecting the circle in the upper corner of the item. You can also pick multiple items to share them together.

  3. Select Share at the top of the page.

    Screenshot of selecting a file and clicking the Share command

  4. Select Anyone with the link can edit to customize the link options.

  5. Set the options you want on your link, then select Apply when you’re done.

    • Allow editing – When you share items with this type of link, people can edit files, and can add or delete files in a shared folder. Recipients can forward the link, change the list of people sharing the files or folder, and change permissions for recipients. If you’re sharing a folder, people with Edit permissions can copy, move, edit, rename, share, and delete anything in the folder.

      Unchecking this box means that people can view, copy or download your items without signing in. They can also forward the link to other people. However, they cannot make change to the version on your OneDrive.

    • Set expiration date – The link will only work until the date you set. After that, the link will be invalid, and you will need to create a new link for users requiring access to your file or folder.

    • Set password – When a user clicks the link, they will be prompted to enter a password before they can access the file. You’ll need to provide this password separately to users.

    Link Settings options for sharing a file in OneDrive

    OneDrive for Business additional options

    OneDrive for Business users also have the option to restrict the level of access (anyone with the link, only people within your organization, only people with existing access to the file, or only individuals you specify). Also, if you opt to disable editing, you can also opt to prevent viewers from downloading the file.

    • Anyone gives access to anyone who receives this link, whether they receive it directly from you or forwarded from someone else. This may include people outside of your organization.

    • People in gives anyone in your organization who has the link access to the file, whether they receive it directly from you or forwarded from someone else.

    • People with existing access can be used by people who already have access to the document or folder. It does not change the permissions on the item. Use this if you just want to send a link to somebody who already has access.

    • Specific people gives access only to the people you specify, although other people may already have access. If people forward the sharing invitation, only people who already have access to the item will be able to use the link.

    Note: If a sharing option has been greyed out, your organization’s admins may have restricted them. For example, they may choose to disable the Anyone option to prevent usable links being forwarded to others.

    By default, Allow editing is turned on. If you want people to only view your files, uncheck the check box. This can be further restricted by selecting the option to Block download, which means they cannot save a local copy.

  6. Once you’re back at the main Share box, select Copy Link to copy the link to your clipboard.

    Copy Link confirmation when sharing files via link in OneDrive

    Note: “https://1drv.ms” is the shortened URL for OneDrive. Shortened URLs are useful for sharing via Twitter.

  7. Paste the link in an email message or wherever else you’re sharing the link.

Tip: You can also generate sharing links through the OneDrive desktop app for Windows 7, Windows 10, and Mac. All you need to do is right-click the file or folder in your OneDrive folder on your computer, and select Share a OneDrive link. This will copy a link to your clipboard that you can paste into an email, website, blog post, and so forth.

However, these links are set by default to Edit permission. If you only want someone to have View permission, you’ll need to use the OneDrive website to generate the link (or modify the one you just created).

Choose this option if you want to send an email invitation to people or groups and keep track of who you invited. This lets you also remove permission for specific individuals or groups later if you need to.

  1. In the Enter a name or email address field, start typing the email addresses or contact names of people you want to share with. When you begin to enter info in the box, you can also choose a contact from the list that appears.

    Share files dialog box in OneDrive with email addresses added

  2. Add a note to recipients if you want.

  3. To change the permission level, select Anyone with the link can edit.

  4. Set the options you want on your link, then select Apply when you’re done.

    • Allow editing – When you share items with this type of link, people can edit files, and can add or delete files in a shared folder. Recipients can forward the link, change the list of people sharing the files or folder, and change permissions for recipients. If you’re sharing a folder, people with Edit permissions can copy, move, edit, rename, share, and delete anything in the folder.

      Unchecking this box means that people can view, copy or download your items without signing in. They can also forward the link to other people. However, they cannot make change to the version on your OneDrive.

    • Set expiration date – The link will only work until the date you set. After that, the link will be invalid, and you will need to create a new link for users requiring access to your file or folder.

    • Set password – When a user clicks the link, they will be prompted to enter a password before they can access the file. You’ll need to provide this password separately to users.

    Link Settings options for sharing a file in OneDrive

    OneDrive for Business additional options

    OneDrive for Business users also have the option to restrict the level of access (anyone with the link, only people within your organization, only people with existing access to the file, or only individuals you specify). Also, if you opt to disable editing, you can also opt to prevent viewers from downloading the file.

    • Anyone gives access to anyone who receives this link, whether they receive it directly from you or forwarded from someone else. This may include people outside of your organization.

    • People in gives anyone in your organization who has the link access to the file, whether they receive it directly from you or forwarded from someone else.

    • People with existing access can be used by people who already have access to the document or folder. It does not change the permissions on the item. Use this if you just want to send a link to somebody who already has access.

    • Specific people gives access only to the people you specify, although other people may already have access. If people forward the sharing invitation, only people who already have access to the item will be able to use the link.

    Note: If a sharing option has been greyed out, your organization’s admins may have restricted them. For example, they may choose to disable the Anyone option to prevent usable links being forwarded to others.

    By default, Allow editing is turned on. If you want people to only view your files, uncheck the check box. This can be further restricted by selecting the option to Block download, which means they cannot save a local copy.

  5. Select Apply to save the permission settings, and then select Send.

Notes:

  • If you have trouble sharing from Outlook.com, see Can’t share OneDrive files from Outlook.com.

  • If your Microsoft account is set with Family Safety, and your parent has turned off contact management, you can only share items with people who are already on your contact list.

  • Please respect copyright and be careful what you share online. Copying or sharing unauthorized materials violates the Microsoft Services Agreement.

Sharing folders

When you share folders with Edit permissions, people you share with can add the shared folders to their own OneDrive. This lets them keep the folder alongside their own folders and items, easily move items between folders, and more easily work on it offline. Any updates they make sync with the shared folder, so everyone with access to the folder is up to date.

Tip: The recipient can add shared folders to their OneDrive, not individual files. If you want the recipient to add files to their OneDrive, put the files in a folder first, and then share the folder.

Sharing with the OneDrive mobile apps

For information and help, see:

  • Share files in OneDrive for Android

  • Share files in OneDrive for iOS

  • Share files in OneDrive for Windows mobile devices

Learn more

  • See also Office 365 advanced protection

  • Unable to share OneDrive files

Need more help?

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How To – 9to5Mac

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xkcd: How to

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Order: Penguin Random House, Amazon, Barnes and Noble, Barnes and Noble Exclusive Edition, IndieBound, Apple Books, Audible, and Target.

The Book

Cover of the book How to

Now a #1 New York Times best seller!. For any task you might want to do, there’s a right way, a wrong way, and a way so monumentally bad that no one would ever try it. How To: Absurd Scientific Advice for Common Real-World Problems is a guide to the third kind of approach. It’s the world’s least useful self-help book.

It describes how to cross a river by removing all the water, outlines some of the many uses for lava around the home, and teaches you how to use experimental military research to ensure that your friends will never again ask you to help them move.

With text, charts, and stick-figure illustrations, How To walks you through useless but entertaining approaches to common problems, using bad advice to explore some of the stranger and more interesting science and technology underlying the world around us.

Want to know more? Read excerpts from the book here:

  • Chapter List and Introduction
  • How to Build a Lava Moat
  • How to Predict the Weather
  • How to Produce Energy
  • Praise for How To:

    How To will make you laugh as you learn . . . With How To, you can’t help but appreciate the glorious complexity of our universe and the amazing breadth of humanity’s effort to comprehend it. If you want some lightweight edification, you won’t go wrong with How To.” –CNET

    How To is a pure delight, a salty-sweet mixture of hard science and bonkers whimsy.” –BoingBoing

    “[Munroe] cleverly illustrates a guide of complicated solutions to simple tasks, thinking up Rube Goldbergian solutions to tasks as common as digging a hole.” –USA Today

    “[How To] tackles problems from the mundane—such as how to move to a new house—to those that may trouble a mad scientist building her first lava moat. The solutions are often hilariously, and purposefully, absurd. Embedded in these solutions, however, is solid scientific, engineering, and experimental understanding.” —Science Magazine

    “[How To] has science and jokes in it, so 10/10 can recommend.” -Simone Giertz

    “A witty, educational examination of ‘unusual approaches to common tasks’ . . . generously laced with dry humor . . . Munroe’s comic stick-figure art is an added bonus. . . . Apart from generating laughter, the book also manages to achieve his serious objective: to get his audience thinking.” –Publishers Weekly, starred review

    The Tour

    The US

    graphic showing the tour stops and dates for the launch of the book How to with the same information in the text below

  • 9/3 | Boston, MA
  • 9/4 | Washington, DCSold Out!
  • 9/5 | New York, NY
  • 9/6 | Ann Arbor, MI
  • 9/8 | Portland, OR
  • 9/9 | Seattle, WA
  • 9/10 | San Francisco, CA
  • 9/11 | Santa Cruz, CA
  • 9/12 | Los Angeles, CA
  • 9/14 | Salt Lake City, UT
  • 9/16 | Kansas City, MO
  • 9/17 | Cincinnati, OH
  • 9/18 | Louisville, KY Sold out!
  • 9/19 | Raleigh, NC Sold out!
  • 10/3 | New York Comic Con
  • 10/4 | New York
  • Contest winner | Juneau, AK
  • The World

    Available from these publishers worldwide…

    • Country | Publisher | Pub Date
    • United States & Canada | Riverhead Books | September 3, 2019
      available to order from: Penguin Random House, Amazon, Barnes and Noble, Barnes and Noble Exclusive Edition, IndieBound, Apple Books, Audible, and Target
    • Germany | Penguin Verlag | 3 September 2019
      available to order from: Random House, Amazon
    • UK, Commonwealth, and Ireland | John Murray | 3 September 2019
      available to order from: UK Waterstones, UK Amazon, AU Booktopia
    • Netherlands | Spectrum | 3 September 2019
      available to order from: Bol
    • Sweden | Volante Publishing | 20 October 2019
      available to order from: Volante

    Source

    How To | Latest News, Photos & Videos

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    How to Combine Images into One PDF File in Windows

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    00_lead_image_combine_images_into_pdf_file

    PDFs were designed to be a universal, easy-to-read document format, and they serve that purpose well. If you have a collection of images–say, documents you scanned into your computer as JPEGs–you can combine them into a PDF document for easy sharing.

    Windows 10 now includes an option to print to a PDF file natively in File Explorer. You can simply select a bunch of image files and print them to a PDF file directly within File Explorer. If you’re using Windows 10, start with the first section below.

    If you use Windows 7 or 8, the procedure is the same as in Windows 10, but you have to install a third-party tool to be able to accomplish the same task. We discuss this tool in the third section below.

    How to Print to a PDF File in Windows 10

    To combine a group of images into a PDF file in Windows 10, first you need to make sure your files are listed in File Explorer in the order you want them to appear in the PDF file. You might have to rename them so they get sorted the way you want.

    Once you have your images in the right order, select them all and right-click on them. Select “Print” from the popup menu.

    01_selecting_print

    The Print Pictures dialog box displays. Select “Microsoft Print to PDF” from the “Printer” drop-down list. If you don’t see that option in the list, see the next section for information on activating it. Then, continue with the process from here.

    02_selecting_microsoft_print_to_pdf

    Use the right and left arrow button below the image to scroll through the images that will be added to the PDF file. Click the “Options” link in the lower-right corner of the dialog box to access additional options for the PDF file.

    NOTE: The images may look cut off, but don’t worry. We’ll show you how to fix that a bit later in this article.

    03_clicking_options_link

    On the Print Settings dialog box, you can choose to sharpen the images for printing, if you know the PDF file will be printed. If you also know you will be printing the PDF file on your own printer most of the time, leave the “Only show options that are compatible with my printer” option selected to get the best results.

    You can access properties for your printer from here by clicking the “Printer Properties” link.

    04_print_settings_dialog

    On the Microsoft Print to PDF Document Properties dialog box, you can select whether you want to the document to be “Landscape” or “Portrait” from the “Orientation” drop-down list. Click “OK” to accept the change or click “Cancel” if you don’t want to save the change or you didn’t change the orientation.

    05_printer_properties_dialog

    NOTE: If you’re using Windows 7, the Printer Properties link opens the doPDF Properties dialog box displays, allowing you to change the page Orientation (as well as other settings). Again, click “OK” to accept your changes or click “Cancel” if you don’t want to save the changes you made or you didn’t make any changes.

    05a_dopdf_properties_from_printer_properties_link

    You are returned to the Print Pictures dialog box. If you noticed earlier that the sides of your images seem to be cut off, click the “Fit picture to frame” check box so there is no check mark in the box. You should see the entire image now. Enabling or disabling the Fit picture to frame option affects all the images you’re adding to the PDF file.

    Click “Print” to create your PDF file.

    06_clicking_print

    The Save Print Output As dialog box displays. Navigate to the location where you want to save the PDF file. The same directory where the images are stored is selected as the default location, but you can change that. Enter a file name for the PDF file in the “File name” edit box and click “Save”.

    07_save_print_output_as

    You’re done! The PDF file is created in the selected folder and you can open it in the default PDF viewer in Windows, or in any other PDF reader you have installed.

    08_pdf_file_created

    How to Activate the Microsoft Print to PDF Option in Windows 10

    If the Microsoft Print to PDF option is not available in the Printer drop-down list on the Print Pictures dialog box, you can easily add it. To install the Microsoft Print to PDF printer driver, open the Print Pictures dialog box as we discussed in the previous section (if it’s not already open). Then, select “Install Printer” from the “Printer” drop-down list.

    10_selecting_install_printer

    The Add a device dialog box displays and a search for devices begins. You don’t need to wait for the search to finish. Click the “The printer that I want isn’t listed” link near the bottom of the dialog box.

    11_clicking_printer_isnt_listed

    On the Add Printer dialog box, click the “Add a local printer or network printer with manual settings” option and click “Next”.

    NOTE: You can also access this dialog box by opening PC Settings and clicking Devices > Printers & Scanners > Add a printer or scanner. Then, click the “The printer that I want isn’t listed” link that displays on that screen as Windows tries to search for devices. The Printers & Scanners screen also contains a list of all the printers and scanners available on your system and you can set any one device as the default and remove any of the devices.

    12_clicking_add_a_local_printer

    Then, make sure the “Use an existing port” option is selected (it’s the default). Select “FILE: (Print to File)” from the drop-down list to the right of that option and click “Next”.

    13_selecting_file_print_to_file

    To select the PDF printer driver, select “Microsoft” in the list on the left and then “Microsoft Print To PDF” in the list on the right. Click “Next”.

    14_selecting_manufacturer_and_printer

    You may already have this printer driver installed, in which case the following screen displays on the Add Printer dialog box asking which version of the driver you want to use. Make sure the “Use the driver that is currently installed (recommended)” option, which is the default, is selected and click “Next”.

    15_use_existing_driver

    By default, the printer driver is named “Microsoft Print To PDF”. This name displays in the Printer drop-down list on the Print Pictures dialog box and anywhere else in Windows or programs where you would choose a printer. However, you can change the name by entering a new one in the “Printer name” edit box. Click “Next”.

    16_printer_name

    You should get a message that the printer driver has successfully been added. If you print to PDF files more often than you actually print to your printer, you can set this driver as the default printer. To do so, click the “Set as the default printer” check box so there is a check mark in the box. Click “Finish”.

    17_select_as_default_printer

    You are returned to the Print Pictures dialog box where the Microsoft Print To PDF printer driver has been added to the Printer drop-down list and is automatically selected. Now you can continue with the process in the first section to create a PDF file from the selected images.

    18_ms_print_to_pdf_automatically_selected

    How to Print to a PDF File in Windows 7 and 8

    The procedure for creating a PDF file from multiple image files is the same in Windows 7 and 8 as it is in Windows 10 with one exception. When you right click on a group of selected image files and select “Print” from the popup menu to access the Print Pictures dialog box (as discussed in the first section above), you’ll notice the absence of the Microsoft Print To PDF option in the Printer drop-down list.

    There are many PDF tools available that will add a PDF printer driver to Windows when you install the program and those drivers will be available in the Printer drop-down list. Here, we’ll show you how to install and use a tool called doPDF that will allow you to create a PDF file from multiple image files (among other useful features).

    19_win7_print_pictures_dialog

    Download doPDF and install it. The next time you open the Print Pictures dialog box, “doPDF 8” (that’s the version number as of the time this article was published) is an option in the Printer drop-down list. Select that option.

    20_win7_selecting_dopdf

    Now, you can follow the same steps in the first section above for Windows 10 until you click “Print” to create the PDF file. Once you do that after selecting doPDF 8 from the Printer drop-down list, the doPDF 8 – Save PDF file dialog box displays. A default file name and location is automatically entered in the “File name” edit box. To change that, click “Browse”.

    21_win7_clicking_browse_on_dopdf_dialog

    The Browse dialog box displays. Navigate to the location where you want to save the PDF file. The same directory where the images are stored is selected as the default location, but you can change that. Enter a file name for the PDF file in the “File name” edit box and click “Save”.

    22_win7_selecting_location_and_file_name

    You are returned to the doPDF 8 – Save PDF file dialog box where you can select the quality and size of the PDF file and embed fonts under PDF options. If you want to always use the folder you just selected to save PDF files, click the “Always use this folder” check box so there is a check mark in the box. To open the PDF file in the default PDF reader program on your PC, make sure the “Open PDF in reader” check box is checked. Click “OK” to start creating the PDF file.

    23_win7_clicking_ok_on_dopdf_dialog

    The file is created and added to the folder you specified and it opens in the default PDF reader, if you selected that option.

    25_win7_pdf_file_created

    PDF printer drivers can also be used to create a PDF file from any document that can be sent to a physical printer. Simply select the PDF driver as the device on the Print dialog box, rather than your standard printer.

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    How To

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    Educating yourself against the threats on the Internet is one of the best lines of defense in your personal cybersecurity. While traditional Internet Security software programs can catch a lot of the threats before they get to you, it can’t catch all of them. Cybercriminals will try any tactic to try to get your personal information, including non-digital methods such as tech support phone scams, tax fraud and social engineering.

    From clean computing, avoiding malware, setting up new devices to staying safe on social media, our “how-to” section has everything you need to know to keep yourself safe. In this section, you can learn how to spot spam, stop spyware in its tracks, avoid ransomware, malware and more.

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    How to update the software on your Mac

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    macOS updates improve the stability, performance, and security of your Mac, and they include updates for Safari, iTunes, and other apps that are part of macOS.

    How to get updates for macOS Mojave or later

    If you’ve upgraded to macOS Mojave or later, follow these steps to keep it up to date:

    1. Choose System Preferences from the Apple menu , then click Software Update to check for updates.
    2. If any updates are available, click the Update Now button to install them. Or click ”More info” to see details about each update and select specific updates to install.
      Software Update preferences
    3. When Software Update says that your Mac is up to date, the installed version of macOS and all of its apps are also up to date. That includes Safari, iTunes, Books, Messages, Mail, Calendar, Photos, and FaceTime.

    To find updates for iMovie, Garageband, Pages, Numbers, Keynote, and other apps that were downloaded separately from the App Store, open the App Store on your Mac, then click the Updates tab.

    To automatically install macOS updates in the future, including apps that were downloaded separately from the App Store, select ”Automatically keep my Mac up to date.” Your Mac will notify you when updates require it to restart, so you can always choose to install those later.

    How to get updates for earlier macOS versions

    If you’re using an earlier macOS, such as macOS High Sierra, Sierra, El Capitan, or earlier,* follow these steps to keep it up to date:

    1. Open the App Store app on your Mac.
    2. Click Updates in the App Store toolbar.
    3. Use the Update buttons to download and install any updates listed.
    4. When the App Store shows no more updates, the installed version of macOS and all of its apps are up to date. That includes Safari, iTunes, iBooks, Messages, Mail, Calendar, Photos, and FaceTime. Later versions may be available by upgrading your macOS.

    To automatically download updates in the future, choose Apple menu  > System Preferences, click App Store, then select ”Download newly available updates in the background.” Your Mac will notify you when updates are ready to install.

    * If you’re using OS X Lion or Snow Leopard, get OS X updates by choosing Apple menu  > Software Update.

    Published Date: October 18, 2019

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    How to Open the Command Prompt as Administrator in Windows 8 or 10

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    Much of the time, opening the Command Prompt as a regular user is all you need. Sometimes, though, you’ll need to open the Command Prompt as an administrator so that you can run commands that require administrative privileges.

    Windows offers a lot of different ways to open the Command Prompt, and with a lot of those methods you can also open the Command Prompt with admin privileges. We’ve shown you previously how to do this in Windows 7 and Vista, so here we’re going to focus on three quick ways you can open the Command Prompt with admin privileges in Windows 8 and 10.

    Option One: Use the Power Users (Windows+X) Menu

    Both Windows 8 and 10 offer a Power Users menu that you can access by pressing Windows+X or just right-clicking the Start button. On the Power Users menu, choose “Command Prompt (Admin).”

    Note: If you see PowerShell instead of Command Prompt on the Power Users menu, that’s a switch that came about with the Creators Update for Windows 10. It’s very easy to switch back to showing the Command Prompt on the Power Users menu if you want, or you can give PowerShell a try. You can do pretty much everything in PowerShell that you can do in Command Prompt, plus a lot of other useful things.

    When you launch the Command Prompt with admin privileges, you’ll likely see a “User Account Control” window asking for permission to continue. Go ahead and click “Yes.”

    Once you’ve got the “Administrator: Command Prompt” window open, you can run any command, whether it requires administrative privileges or not.

    Option Two: Use the Start Menu

    You can also open an administrative Command Prompt using just the Start menu (or Start screen in Windows 8). Hit Start, type “command,” and you’ll see “Command Prompt” listed as the main result. Right-click that result and choose “Run as administrator.”

    Option Three: Use the Run Box

    If you’re used to using the “Run” box to open apps, you can use that to launch Command Prompt with admin privileges. Press Windows+R to open the “Run” box. Type “cmd” into the box and then press Ctrl+Shift+Enter to run the command as an administrator.

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    And with that, you have three very easy ways to run commands in the Command Prompt window as administrator.

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    How To Brine A Turkey

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    Brining is similar to marinating, but is primarily focused on moistening the meat as opposed to adding flavor. Brining your turkey prior to cooking will help ensure you end up with a deliciously moist and flavor-packed turkey for your next gathering.

    Brining Steps

    The first step in the process is selecting a brine recipe for a juicy, flavorful Butterball® turkey that works for any occasion. Once you’ve selected your brine you’ll need to:

    1. Purchase a fresh turkey to eliminate the need to thaw, or completely thaw a frozen turkey.
    2. The night before roasting, remove the giblets and turkey neck. Rinse the turkey inside and out.
    3. Prepare your brine. Be sure to mix ingredients until all of the salt is dissolved. If your brine is heated, be sure to cool it to room temperature before brining.
    4. Place your turkey, breast down, in a large container made of food-grade plastic, stainless steel, glass, or a brining bag. Be sure the container will fit in your fridge.
    5. Add brine, covering the entire turkey.
    6. Place in the refrigerator for the specified period of time.
    7. Remove turkey from brine after recommended time. Rinse and pat dry with paper towels. Cook turkey as desired.
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